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Welcome to MyVaccinationHub, a service provided by GSK (or We) by which you can have at hand, an electronic record of the vaccination process of your kids, and information related to vaccines for informative purposes, exclusively, which cannot replace or cannot be treated as professional advice in any regard. MyVaccinationHub is a service intended for the parents, and consequently, for adults. GSK doesn’t expect or want MyVaccinationHub to be used directly by kids or adolescents.
1. What personal information do we collect/process about you?
To create your account as user of MyVaccinationHub, we will process the following information about you:
(i) your basic information – such as name; and,
(ii) your email address;
This information is necessary to create the account and have access to MyVaccinationHub platform from now and on.
When you use MyVaccinationHub, we will also process information generated or registered/uploaded by you, such as:
(i) your username and password;
(ii) technical data such as: (a) information about the device you use to get access into MyVaccinationHub (including the unique device identifier, hardware model, operating system and version, and mobile network information), and (b) information from your visits to MyVaccinationHub (including the type of browser and operating system you use, access times, pages viewed, URLs clicked on, your IP address); (c) information and metadata in or about the content you provide, such as the location (geolocation) or the date a record was created.
(iii) your email address and/or your mobile number, only if you want to get access to the contextualized reminder service.
If you decide to use MyVaccinationHub to create a personalized vaccination calendar for your kid(s), we may also process:
(i) your kid(s)’ name.
(ii) Information related to the vaccines received by your kids, as registered by you.
(iii) gender and date of birth of your kid(s)
(iv) your kid(s)’ picture; just if you decided to upload a picture to identify the records.
Please note that GSK does not require specific details, or identify by name or by any other information, your kids in order that you can record the vaccines that they have received. It means that you are free to record the vaccines using the real name or a nickname or any other identifier that helps you to keep the records. We prefer and recommend using a nickname, instead of the name, or an avatar instead of a real picture, to identify the records of your kids.
It is completely up to you to modify your user profile or upload/register additional personal information on MyVaccinationHub, including the vaccines records. You can always choose not to share your personal information or ask for deletion. In case you want to do it, please refer to “your rights” and “contact” sections of this privacy notice.
2. How do we obtain your personal information?
We collect your personal information when you provide it to us, for example, when you ask for having an account for accessing MyVaccinationHub service or when you use the MyVaccinationHub.
3. How do we use your personal information?
We use your personal information to operate, maintain and provide to you the features and functionality of the service, such as the following purposes:
(i) creating your MyVaccinationHub account;
(ii) creating a personalized vaccination calendar for your kid(s);
(iii) storing the data uploaded when using MyVaccinationHub;
(iv) to gather statistical data, analytics, trends and other high-level aggregated data derived from your use of MyVaccinationHub in a form that does not directly or indirectly identify you or your kids;
(v) complying with legal obligations;
(vi) monitoring your use of MyVaccinationHub to ensure compliance with GSK policies and applicable law;
(vii) transferring and sharing your personal information on the terms established on this Privacy Notice; and
(viii) creating and maintaining backups.
(ix) Providing and sending over to you contextualized reminders about upcoming vaccination recommended in the national vaccination schedule for your child(ren)
4. On what basis do we use your personal information?
GSK uses your personal information on the following basis:
(i) For granting you access to MyVaccinationHub service.
(ii) For the processing of especial categories of information such as the one related to the vaccination records, or a real profile picture or information of your kids, or for the processing of technical data, such as cookies or geolocation, we rely on your consent. You always can revoke your consent at any time.
(iii) for the legitimate interests of GSK, such as to help GSK operate and improve MyVaccinationHub with more relevant and personalized content to you; and
(iv) to comply with certain legal and regulatory obligations of GSK;
5. Data handling
GSK applies technical and organizational measures to protect the security of the personal information that you trusted us and to prevent any accidental lost, use, access by non-authorized parties, alteration or disclosure. GSK has in place procedures to respond to a data breach, and to notify you and any applicable regulator or authority where legally required.
6. How long will we keep your personal information?
We will keep your personal information if required to fulfil the purposes described above.
If you decide to delete your account in MyVaccinationHub, we will delete your information if there is no legal duty that obligates us to retain all or part of your information.
We will also keep your personal information where we need to do so in connection with legal action or an investigation involving GSK.
7. With whom do we share your personal information?
8. Transfers of your personal information outside of your home country
Your personal information may be processed by the parties described above, anywhere in the world, including countries such as India and United States. We will implement appropriate measures to ensure that your personal information remains protected and secure when it is transferred.
Amazon Web Services, Inc. and Gigya, Inc. have certified to the EU-US and Swiss-U.S. Privacy Shield Frameworks. Under the EU-US and Swiss-U.S. Privacy Shield Frameworks (as amended from time to time) (“Privacy Shield”) Amazon Web Services, Inc. and Gigya, Inc. have made commitments in respect of the data received from GSK users. More information on Amazon Web Services, Inc. and Gigya, Inc.’s participation in Privacy Shield is available here: https://www.privacyshield.gov
9. Protecting your personal information
We use a variety of security measures and technologies to help protect your personal information from unauthorized access, use, disclosure, alteration or destruction consistent with applicable data protection and privacy laws. We also manage content and personal information with confidentiality controls appropriate to the context, in accordance with local laws, and after appropriate consultation.
To protect your privacy and security, we take reasonable steps (such as requesting a unique password) to verify your identity before granting you access to your account. You are responsible for maintaining the secrecy of your unique password and account information, and for controlling access to your email communications from GSK, at all time.
10. Your rights
You may update your MyVaccinationHub profile information and content online and may be entitled to: (i) ask GSK about the processing of your personal information, including to be provided with a copy of your personal information; (ii)request the correction and/or deletion of your personal information - Some information may remain in backup copies for a reasonable period of time, after that, the information will be permanently deleted from our databases, as requested; (iii) request the restriction of the processing of your personal information, or object to that processing; (iv) request receipt or transmission to another organization, in a machine-readable form, of the personal information that you have provided to GSK; and (v) complain to your local supervisory authority if your privacy rights are violated, or if you have suffered as a result of unlawful processing of your personal information.
You are given the option to share additional personal information with us, and you can always choose not to do so. If you object to the processing of your personal information, we will respect that choice in accordance with our legal obligations. This could mean that you are unable to use MyVaccinationHub.
If you object to the processing of your personal information, or if you have provided your consent to processing and you later choose to withdraw it, we will respect that choice in accordance with our legal obligations.
This could mean that we are unable to perform the actions necessary to achieve the purposes of processing described (see ‘How do we use your personal information?’) or that you are unable to make use of MyVaccinationHub. After you have chosen to withdraw your consent GSK may be able to continue to process your personal information to the extent required or otherwise permitted by law, in particular in connection with our obligations.
For revoking your consent, you may contact us or delete your account through the website.
If you would like to exercise any other right, please let us know by getting in touch.
In case of any personal information is compromised as a result of a breach of security, GSK will promptly notify the relevant government agencies and those individuals whose personal information has been compromised, in accordance with the applicable law.
12. Data controller
GlaxoSmithKline Biologicals S.A, Rue de l’Institut 89, 1330 Rixensart, Belgium, is the controller of your personal information on MyVaccinationHub. You can contact our data protection officer at firstname.lastname@example.org
13. Changes to this Privacy Notice
GSK may update this Privacy Notice at any time. In case we do so, we will provide you with a new or updated Privacy Notice on the website of MyVaccinationHub.
14. Contact Us
If you have questions or requests about the processing of your personal information, please get in touch with us by [local market contact]